Registration

An entering student may register after orientation. A student already enrolled in HUC-JIR may pre-register prior to each semester at times designated by the Office of the Registrar and indicated on the Academic Calendar.

After the end of the second week of the semester, a student may not add any courses to their program.
Students may not receive credit for any course for which they did not formally register at the appropriate time. Students should correct or update their registration information on the SIS when they decide to drop or add a course.
No student may register for more than 18 credits per semester without the permission of their Program Director.
Approval for a departure from normal registration procedures must be obtained from the student’s Program Director in consultation with the Registrar.

Add/Drop

Students may drop a course before the semester begins and until the end of the second week of classes without a notation appearing on the student’s academic record.
With permission, students may withdraw from a regularly scheduled course up to and including week seven of the semester and receive a grade of “W.” The decision to withdraw from a course will be made in consultation with the Program Director.
Students may withdraw after week seven and receive a grade of “WF,” unless there are extenuating circumstances for which an “F” is not warranted. This will be determined by the Program Director in consultation with the faculty member.
In intensive courses, students may not add a course after the first-class meeting. Students may withdraw after the first-class meeting of an intensive course with no notation on the academic record. Withdrawing from an intensive course after the second meeting will result in a “W.”
If a student does not officially withdraw from a course by the stated deadlines, they may receive a grade of an “F” for the course, and that grade will appear on their transcript.

Auditing

Students may, with instructor permission, audit elective courses by selecting the audit status when registering for courses on the web in the Student Information System (SIS.) Auditors do not receive credit for the course, and an audit may not be changed to a credit registration once registration has closed. A student who fails to attend a course that they are auditing will have an administrative withdrawal/ “W” posted to their academic record.

Course Repeats

Courses may be repeated with permission of the student’s Program Director and in consultation with the faculty member.
Courses for which grades of “F” have been received may be repeated without limit. The student should discuss the matter with their Program Director before re-enrolling in the course. If the specific course is not available, an equivalent course may be taken for the repeat if approved by the student’s academic Program Director in consultation with the faculty member who taught the original course.
Courses for which grades of “C-” or better have been earned may be repeated upon receiving approval from the student’s Program Director. A maximum of 3 passed classes per degree or certificate may be repeated.
Only the credits and grade for the repeated attempt count toward degree completion and the grade point average. All entries on the transcript, however, remain a part of the student’s permanent academic record.

Independent Study Courses

An independent study is a course not regularly offered but developed specially by a student and faculty member. Students shall generally be allowed to take one (1) independent study course per semester/term, up to a total of three (3) such courses are permitted per year. Exceptions may be made by Program Directors on a case-by-case basis for advanced students.
- Students in the Pines School of Graduate Studies (PSGS) are exempt from this limit but must consult with their advisor and the Director of the PSGS.
Students must consult with their Program Directors to determine where the Independent Study course will count in the curriculum and other limits relative to the student’s academic program.
To apply for an Independent Study Course, students must complete the Independent Study form available on the Registrar’s website and submit it to the Registrar’s Office by the add/drop date.
The faculty member shall meet with the student enrolled no fewer than four times during the semester and the course requirements must be fulfilled by the end of exam week.
Any full-time faculty member may be asked to sponsor an Independent Study course. Part-time faculty members may do so with the approval of the Program Director.
- Since the faculty members are asked to participate in this program in addition to their regular teaching load, they shall undertake to work with students at their discretion.
- If they feel that their teaching obligations have already been maximized, or that other circumstances exist which make the Independent Study request inadvisable, then they may decline to sponsor such an Independent Study.
- It is recommended that no faculty member sponsors more than two such courses in any one semester.
No student who has failed a course in either of the previous two semesters may register for an Independent Study course unless permission is obtained from the Program Director.

Reduced Academic Load

Students shall be able to move through the program at a reduced pace, if necessary, in consultation with the Program Director. Students can take up to a year beyond the normal degree program structure to complete the program.
If the student needs more than one additional year, the student shall submit a formal request to the Program Director, who shall consult with the Provost.

Required Textbooks

In accordance with Federal policy, HUC-JIR makes available to students the list of required textbooks for a course several weeks before the beginning of the semester/term so that the student can determine cost efficient options for obtaining the books. Faculty members will provide the required textbook information for their courses to the Office of the Registrar at least six weeks prior to the beginning of the upcoming semester/term.

Syllabi

Faculty are required to distribute course syllabi to students on the first day of class. A syllabus will outline expected student learning outcomes, including the minimum requirements for a passing grade and the calendar dates by which requirements, such as papers and examinations, must be fulfilled.
Course syllabi are to be distributed by individual faculty members and may also be available from the Program Directors.